Microsoft Teams, launched in early 2017, is a communication platform developed by Microsoft, as part of the Microsoft 365 family of products. Teams primarily competes with the similar service Slack, offering workspace chat and video-conferencing, storage, and application integration. Since its launch has become the fastest growing app in Microsoft’s history with more than 330,000 companies worldwide using it. If you are a Project Manager in one of those companies, then you’re probably aware of all the benefits of Team in a daily basis, but if you are not, here are 3 reasons why you should really consider using this tool today.
Improved work-flow and communication
We all want to work anywhere, anytime and on any device. It helps increase our productivity, improves collaboration and improves our satisfaction with work. Teams is the best way to get your staff members to move away from the more traditional email threads and multiple attachments. Traditional collaboration is typically made up of face-to-face meetings, conversation via telephone, or email correspondence and multiple file attachments. With Microsoft Teams employees can easily switch between multiple communication methods (video conference calling or chat) and real-time document collaboration or file sharing. Using Teams, staff can share files, schedule meetings from their calendar, and sync with other Office apps like Skype for Business, OneNote, and OneDrive. This improves collaboration and communication while simultaneously aiding the adoption of Office 365. Meetings in Teams makes the “online meeting” experience so much easier. As soon as you create the meeting, you can start chatting with the participants about the agenda, share the reports files, and keep track of notes. Then after, the recording of the meeting is immediately available in the same tab, so if you missed the meeting or part of the meeting, you don’t need to hunt for the recording.
Managing data and files in a traditional workplace used to mean saving them on a server and only having access to the information while in the office. Technology has evolved and now allows us to store, manage and share our files “every where one” in the Cloud. Most people have done it, maybe even you: “Send me that -sensitive personal information- quick, please!”. You’re busy and you send the info without even thinking. We all need to stay productive and shouldn’t have to go through some huge rigmarole doing so, but security can sometimes be so inconvenient. Using Teams effectively can allow your people to access shared sensitive information or files securely allowing them to work flexibly.
Organisations are constantly working together in teams to deliver an outcome. Your organisation may bring geographically dispersed colleagues together into an office for meetings and decisions or would reach the same decision using digital tools with people working in dispersed locations. By taking the full capacity of your existing Microsoft 365 subscription, you can reduce the costs of third party carrier expenses and fully utilize your current investment. Switching to Microsoft Teams can help you reduce long-distance web conferencing, mobile phone, international phone calls, and on-premises telephony solutions costs. Finally, Teams help with cutting the travel expenses by replacing overnight trips with easy and quick online meetings.
A consistent and standardized collaboration and communication process is essential to organizations of all sizes, across any industry. As a Project Manager one of the ways that you can ensure your team can collaborate optimally is by using a platform that allows for a combination of communication methods, security and reduced costs. Microsoft Teams provides the best tools and solutions enabling your staff to collaborate overwork of any kind, whenever and wherever they are.
As a dedicated IT professionals with an array of expert certifications and competencies, Galactica Group empowers companies and organisation with a unique IT experience. A team of experienced and passionate professionals striving to deliver on the promise of digital transformation by helping your business adopt new technology into everything they do and build resilience by implementing and maintaining the best possible and secure IT environment. Please, get in touch today for more information either by emailing at firstname.lastname@example.org or contacting us on +44(0)1702 595 745 and do not forget to visit our website for more information about all our services.